Bylaws are the fundamental governing rules of a PTA. The bylaws of a PTA contain basic rules relating to the association as an organization in order to conduct the unit’s business and govern its affairs. These bylaws define the primary characteristics of the organization, prescribe how the association functions, and include all rules that the association considers important to the rights and responsibilities of the membership, whether present or absent from the assembly. The provisions contained in the bylaws determine the amount of control the members and assembly are to retain and the powers and limitations of powers to be allowed officers, boards and committees. The bylaws of an organization are always superior to and supersede the procedures and parliamentary authority of the entity. One always looks first in local unit and council PTA bylaws for a ruling on any question, then to procedures, and finally in Robert’s Rules of Order Newly Revised.


Since local PTAs are organized and chartered by Georgia PTA and are units of the National PTA, certain articles are included in every local association’s bylaws. These articles include Name, Articles of Organization, Purpose, Basic Policies, Relationship with National and Georgia PTA, Members and Dues, Officers and Their Election, Duties of Officers, Meetings, Board of Directors, Standing and Special Committees, Council Membership, Fiscal Year, Parliamentary Authority and Amendments. Also, certain sections within articles are included in all local associations’ bylaws.

Approval of Bylaws

Once a local unit has been organized and voted on bylaws, the District Director or State representative will take two (2) copies of the bylaws to the state office to be approved by the Georgia PTA Bylaws Chairperson. A copy will be returned to the local unit for their permanent files. It also is important to give a copy to all officers and board members, as well as have a permanent copy on record for all members to read. It is highly recommended that each board member become familiar with the bylaws document and refer to them regularly.

Amending the Bylaws

When a change to the bylaws is desired, members should follow the procedure outlined in the bylaws for making amendments. Refer to Article XVIII: Amendments, Section 1.
Bylaws may be amended at any regular general membership meeting by a two-thirds vote of those present and voting, a quorum being present and notice of the proposed amendments has been provided to the membership thirty (30) days prior to the meeting. The amendment becomes effective upon receipt of approval from Georgia PTA.
When giving notice that an amendment will be proposed, you should word the notice formally: For example: To “Amend Article III, Section 4, Line 2 Dues, by striking out $2.00 and inserting $3.00.” Include a brief explanation as to the reason for the proposed change.
Each amendment to the bylaws needs to be submitted to the state office on a separate form. Send two (2) copies of each amendment that you want to be approved to the state office. Upon approval, the original will be attached to the bylaws at the state office and a copy will be returned to the local unit.

Duties of the Bylaws Chair

The Bylaws Chair should:

Be informed regarding local, state and National PTA bylaws.
Distribute copies of the bylaws to all board members and other PTA members upon request.
File one copy of the bylaws with the President, one with the principal, and the approved copy in the secretary’s permanent minute book for safekeeping and quick reference.
Review the local unit bylaws every year and include any automatic changes that may have occurred in state and national bylaws.
Amendments to local unit bylaws require: (1) 30 days’ notice to the membership of the specified change, and (2) approval by a 2/3 vote of the members at a general meeting.
One copy of each bylaws amendment is to be forwarded to the Georgia PTA for approval. Bylaws become effective upon receipt of an approved stamped copy from Georgia PTA.
Study and discuss bylaws at board meetings or in study groups. Familiarize members with their specific duties as outlined in the bylaws.
A copy of the bylaws should be a part of the procedure book for each officer and committee chairperson.

Bylaws FAQs

Fill the vacancy according to your local unit bylaws, Article VI, Section 6.

Georgia PTA’s contract with MemberHub stipulates that MemberHub neither owns any data in the Georgia PTA portions of the database (any local unit, council, district, or state hub) nor is allowed to use the data in the database for its own purposes except in aggregate, redacted form. In other words, they can use it for general data reporting, such as stating how many members are in the state’s database or demonstrating how many local units are set up or using their online stores, but they cannot use any personal information that is in the database to increase their revenue. If they were to use the data outside of the parameters of their contractual obligations and allowances, they would be in breach of their contract.

Georgia PTA is also only using the data in aggregate form. Currently, that data reporting includes total number of active/inactive units, total number of units using MemberHub and WePay, number of members per unit, number of member dues paid to Georgia PTA, number of member dues to be paid to Georgia PTA (in progress or not yet sent), and types of members.

No. If a quorum is not present, then no business is to be conducted. If the presiding officer ignores the fact, any member should call attention to the lack of a quorum before any business or elections take place. If a quorum is not present at any meeting required in the bylaws such as election of nominating committee or officers, you must fix the time for an adjourned meeting. An adjourned meeting may be held any time prior to the next regular meeting.