Bylaws Amendment Guide

Please refer to this list when amending your bylaws and completing the Bylaws Amendment Form.

• Local units may only amend the following items in their bylaws.
• These items are the fill in the blank lines in their respective bylaws.
• All amendments must be approved by the general membership.
• The general membership must be given 30 days notice of the proposed bylaws amendments.

  1. Article I: Name: The name of this association is the “name of your PTA” (e.g. Great Care MS)

  2. Article V: Membership and Dues: Section 7 (Dues amount): This is the dollar amount that each individual member must pay to be a member of the PTA/PTSA. The bylaws may only contain one dues amount and there are no family memberships (e.g. $7.00).

  3. Article VI: Officers and Their Election: Section 1: (Officers): State a specific number of vice presidents. Must also state a specific number of secretaries (e.g. two secretaries). You must indicate the titles of the vice presidents, and/or secretaries. You may not have co-treasurers.

  4. Article VI: Officers and Their Election: Section 3 (Election month): State a specific month of the year when elections will be held (e.g. March). You may not state “spring.”

  5. Article VI: Officers and Their Election: Section 6 (Term of office for officers): State a specific number of years that officers may hold office, either one (1) or two (2) (e.g. 1).

  6. Article VI: Officers and Their Election: Section 8 (Nominating Committee): State a specific uneven number (e.g. 5) for the number of members and a specific number for the alternates (e.g. 1). You may have one or two alternates.

  7. Article VI: Officers and Their Election: Section 8c (Nominating Committee report presentation):

  State a specific month of the year. This month must be the same as the election month noted in #4 (e.g. March).

  8. Article XII: Standing and Special Committees: Section 3 (Term of office for committee chairs): State a specific number of years that committee chairs may hold office, either one (1) or two (2). Term in office does not have to be the same term as the officers (e.g. 1).

  9. Article XIII: General Membership Meetings: Section 3 (The election meeting): State a specific month of the year. This month must be the same as the election month noted in #4 and the election month noted in #7 (e.g. March).

  10. Article XIV: Council Membership: Section 1 (Council name): Name the specific Council PTA that serves your PTA/PTSA (e.g. Campbell County Council).

  11. Article XVI: Fiscal Year & IRS Form 990: Section 1 (Fiscal year date): For the beginning date, state a specific month and the first day of that month. For the ending date, state a specific month and the last day of that month. The dates must be equal to a 12-month period (e.g. July 1-June 30).

*If your local unit PTA/PTSA is only submitting one amendment request, please put N/A in the required fields that ask for Article Section, Line, Page and The amended wording now reads: Must reflect in minutes.

Please upload your file containing the Local Unit Bylaws Amendment Form, 30-day notice to the general membership, meeting minutes and list of members in attendance to verify quorum.